In the ordinary course of business, Khaitan Legal Associates (KLA) collects, processes, stores and shares personal information pertaining to its employees, its clients, and others. Obtaining this information is important to our ability to conduct our operations and to deliver the highest level of service, but we also recognise that you expect us to treat this information appropriately and in accordance with applicable laws and regulation.
This policy sets out basic principles for collecting, using, storing, disclosing and protecting personal information consistent with Indian information security laws and associated regulations. This policy may be changed from time to time without notice or consent and the person providing this information agrees to such changes being made.
The Personal Information We Collect
In this policy, “personal Information” means any information related to you that directly or indirectly in combination with other information that we have or are likely to obtain, allows us to identify you. Examples of personal information includes but is not limited to: your name, e-mail and residence addresses, telephone numbers, photographs, all employment-related and compensation-related information, and government-issued identification numbers.
KLA also may collect and process certain personal information constituting “sensitive personal information” under applicable law. This includes information such as payment instructions and bank account details, physical or mental health condition, medical records and history, and information received by KLA from third parties under contract for processing.
Use of Information Received From You
We use non-personally identifiable information to analyse site usage (such as aggregated information on the pages visited by our users), which allows us to improve the design and content of our web site.
In the ordinary course, we use personal information you provide to respond to your inquiry or process a recruitment request application form you have completed on our web site. We also use this information for internal purposes for example to send KLA communication such newsletters, events and updates and information on organisations we support.
We will not contact you about other matters, unless you specifically request it, nor will we share, rent, or sell your personally identifiable information outside KLA, except where we are required to share your information with any third parties who provide services on our behalf. However, we cannot guarantee the privacy of personal information you transmit over the web or that may be collectable in transit by others, including contractors who provide services to us.
Disclosing Personal Information
KLA does not disclose your personal information to third parties, except as described in this policy. Third party disclosures may include sharing such information with service providers such as those providing professional, legal or accounting advice. Such service providers are required to maintain confidentiality of such personal information and sensitive personal information and to use it only in the course of providing such services and only for the purposes authorised by KLA.
We may also disclose personal information to fulfil client instructions, to protect our rights and interests and those of our business partners, or pursuant to your express consent. Finally, under limited circumstances, your personal information may be disclosed to third parties as permitted by, or to comply with, applicable laws and regulation or cooperate with law enforcement or regulatory authorities or with organizations such as exchanges and clearing houses.
Information Security Practices and Procedures
KLA limits access to personal information to authorized firm employees, associates, partners and officers and, as described above in ‘Disclosing Personal Information’, our service providers are held to stringent standards of privacy. KLA maintains physical, electronic and procedural safeguards to protect the information against loss, misuse, damage or modification and unauthorized access or disclosure. Some of the other central features of our information security program are:
Should you have any grievances about the processing of your personal information, you may contact us with respect to Data Protection and Privacy related complaints in KLA at firstname.lastname@example.org. If you currently receive marketing information from us which you would prefer not to receive in the future, please email us at email@example.com.
All email messages sent to and from khaitanlegal.com may be monitored with the objective of ensuring compliance with internal policies and to protect our business.